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Timely Tips and Articles about the cleaning business -
from Gary Clipperton 40-year industry veteran, consultant, author and trainer.

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Note: most of these questions and answers have been posted from Ask the Experts Column, a joint venture of International Custodial Advisors Network and www.cmmonline.com. 
You will need to click your "back" button to return to our website after reading each article.  

By reading this free Q & A session, you will learn numerous solutions to most commonly asked janitorial, custodial, carpet and floor care training questions.  You will learn free inside tips on how to clean, how to bid janitorial, start a cleaning business, start a janitorial service and much more.

Marketing Tips
(you must click "back" to return to this page)

Even more marketing questions answered

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Marketing tips for office cleaning contracts

Bidding (you must click "Back" to return to this page)

Thirty-four More Bidding Questions Answered

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Janitorial Bidding Software that will make you an expert

Bidding Floor Care (you must click "Back" to return to this page)

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Our Floor Care program will show you all the latest tips

11 more floor care bidding tips

Floor Care Tips (You must click "Back" to return to this page)

36 more floor care tips

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Floor Care Training Manual

Learn all the answers to all of your questions.

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Clean Carpet like an Expert

Carpet Cleaning (you must click "Back" to return to this page)

Twenty-six More Carpet Care Questions Answered

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Carpet Care Training Manual

Cleaning Tips (you must click "Back" to return to this page)
Cleaning a Retail Store

8 More Cleaning Tips

Construction Clean-up Tips

Custodial Staffing and Production Rate Questions

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Cleaning Management

MISC. (you must click "Back" to return to this page)

Cleaning Quote for Pressure Washing

Management (you must click "Back" to return to this page)

Four Cleaning Management Tips

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Contractor Training

Restroom sanitation

Upholstery Cleaning (you must click "Back" to return to this page)

More upholstery cleaning tips

Contractor Ratings  
Q.  How do I compare my performance with other contractors in the business and know I am making progress? 
A.  You can take our tests and rate yourself.  Then, use our Janitorial Success Program to expand your talents.
  
Contractor Marketing Skills - Rating Scale   
                                                                                                                                                      Rate each question on a scale of 1-10  
1. Determination, discipline and focus - Sufficient motivation to sacrifice and achieve important goals? 
2. Marketing plan, strategy and quotas - Vision statement, target markets, media plan & weekly quotas established? 
3. Aggressive promotion and prospecting - Massive action to get the word out by following a well planned approach? 
4. Networking - Actively working circles of influence, contacts and referrals?      
5. Image - Do all public relations contact points favorably impress prospects including; phone message, literature, personal appearance, vehicle, etc?      
6. Believability and Credibility - First brain friendly – impressive eye contact, posture, movement, dress, appearance, smile, voice and pleasant humor?      
7. Presentation - Presentation book with fliers, case studies and important industry information establishing needs for thorough cleaning systems? 
8. Quality performance - Demo performed to convey floor or carpet superiority? Qualified and impressive references along with customer buildings that can be toured?  
9. Bidding accuracy - Bid performance tracked and prior productivity data collected and analyzed? Working knowledge of adjusting cleaning variables for each contract? 
10. Negotiation and closing skills - Program adjusted to fit customer needs?  Rapport established so negotiation and closing expertise is effective. 
Total Score ______ 
A perfect score of 100 is unlikely.  Individual areas below a seven will need improvement and below five should demand immediate attention. Re-evaluate your score quarterly. A low score should be quickly addressed by studying and applying the principles from Janitorial Success Program and Jan Bid Software. 

Customer Retention - Performance Rating
Please rate each the following items on a
scale of 1-10 with 1 being poor and 10 being perfect.                                                                                                                           Rate 1-10
1. Performing to customer expectations
All cleaning specifications are clearly defined prior to the contract start date.  Cleaning expectations and level of quality is agreed to by both parties.
2. Professional Staff
Quality workers are recruited and thoroughly trained. Cleaning staff has memorized the posted list of cleaning requirements. Workers are trained in safety, chemical usage, equipment operation, building security and all company policies.
3. Motivated workers
Staff is encouraged to perform to high standards and they are validated with adequate appreciation. Advantageous pay and benefit plans attract and keep quality people.
4. Quality control program
All work is inspected on a regular basis. Workers are shown and taught how to  correct and prevent cleaning deficiencies. Regular monitoring ensures that nightly performance meets or exceeds customer’s expectations.
5. Customer relations
Customers are encouraged to provide performance feedback. A "be of service" attitude is always conveyed. All customer requests are handled in a professional manner. Customers receive special thanks such as birthday cards, notes, etc.
6. Communications and follow-up      
Customers can easily reach you. Voice mail response time is prompt. Workers are quickly informed of changes in service or complaints, etc. Prompt follow-up ensures all corrections or adjustments exceed customer expectations.
7. Handling complaints
Customers are encouraged to phone or leave a note regarding any service issue. Problem areas are quickly inspected and workers are trained to make corrections to prevent future complaints. Customer receives apology and assurance of prompt correction of all cleaning problems. A caring attitude is conveyed.
8. Worker growth
Workers receive performance evaluations or regular feed back on their overall performance. Employees receive written reprimands for substandard performance. On-going training program sharpens skills and builds teamwork.
9. Support Systems
Superior cleaning chemicals and procedures are employed (and adequately stocked) ensuring exceptional results. Up to date equipment is well maintained and utilized.
10. Customer Cheerleaders
Level of service and follow-up exceeds customer expectations. New prospect referrals and letters of recommendation are received. Contracts are renewed   because of superior performance and satisfied customers.                                                           
                                                                                                                                                                                                                                                                                                            Total Score ____ 
A perfect score of 100 is unlikely. Individual areas below a seven will need improvement and below five should demand immediate attention. Re-evaluate your score quarterly. The new Janitorial Success program can help you improve your score.

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